How to write a letter of transmittal example

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How to write a letter of transmittal example

Since marks of punctuation ordinarily are used in written correspondence and their omission may affect the sense of your communication, care must be exercised in the construction of a message from which they are to be excluded.

If you do not intend to stipulate that marks of punctuation be transmitted, write your message without punctuation and read it carefully to make sure that it is not ambiguous. If it seems impossible to convey your meaning clearly without the use of punctuation, use may be made of the celebrated word "stop," which is known the world over as the official telegraphic or cable word for "period.

Use of this word in telegraphic communications was greatly increased during the World War, when the Government employed it widely as a precaution against having messages garbled or misunderstood, as a result of the misplacement or emission of the tiny dot or period.

Officials felt that the vital orders of the Government must be definite and clear cut, and they therefore used not only the word "stop," to indicate a period, but also adopted the practice of spelling out "comma," "colon," and "semi-colon.

Of all these, however, "stop" has come into most widespread use, and vaudeville artists and columnists have employed it with humorous effect, certain that the public would understand the allusion in connection with telegrams.

It is interesting to note, too, that although the word is obviously English it has come into general use In all languages that are used in telegraphing or cabling. Eliminating Small Words -- At a slight sacrifice to smoothness, but with a saving in tolls which often more than compensates, small words may be eliminated from your telegram without impairing the sense.

The articles "a" and "the" are outstanding examples, followed closely by "we," ",I," and "that. Of course it will not do for the ordinary, person to attempt the extreme condensation practiced for example by foreign correspondents of the larger newspapers who, because their cable tolls are high and words are precious, make use of a variety of ingenious combinations which are interesting merely as phenomena peculiar to the handling of cable dispatches for newspapers.

For example, a press correspondent might ,first write this dispatch: Revised for the cable, this dispatch might read: Extra Words in "Check," and Their Meaning -- Now and then in the check of a message there will be found certain added words, such as "repeat back," "get answer," and in the address perhaps "report delivery.

There is an additional charge for this service of one half the regular charge for the message. The service is used only when the sender for special reasons feels that an error would spell disaster.

Nowadays, with error reduced to a minimum, this service is seldom called for, and in ordinary telegrams, it usually constitutes a useless waste of money. The necessity for this procedure, however, has been obviated by the inauguration several years ago of the so called "XU" service.

There is no charge for the extra service, and no charge for the transmission of the symbol. It merely means that employees of the company at the point of destination will affix a notice to the telegram that an answer is requested, and an effort will be made to obtain such an answer.

Since all undelivered messages are reported back in service messages without additional charge to the sender, the "Report Delivery" service generally is unnecessary and is resorted to only on those rare occasions when the sender finds it important to know the exact time of delivery.

how to write a letter of transmittal example

For the "Report Delivery" service, there. Code Books -- Codes and cipher systems ,existed, of course, prior to the invention of the telegraph, and it was perhaps inevitable that they should have been adapted to use in telegrams from the very first. The primary use of code in telegrams is to effect a saving in words, though secrecy also is sometimes a consideration.

In some instances, no doubt, secrecy is a paramount consideration, as in the case of war-time messages or important diplomatic correspondence sent by cable. However, codes or ciphers designed with the object of insuring secrecy usually are not of such a nature as to effect economy in telegraph tolls.

For example, there are systems in which a single letter of the original message is rendered by an entire word in code, so that the transmission of a 10 letter word intended to be "covered up" would cost as much as ten ordinary code words. The codes commonly in use for business communication are worked out, published in the form of code books and sold by concerns not connected with the telegraph companies, though such codes conform to telegraph rules, both domestic and international.Welcome to the Idaho Court Assistance Office & Self-Help Center!

This website provides tools and information for people who want to represent themselves in court, or who are unable to afford an attorney and would otherwise be unable to get their day in court. Letter of Transmittal Example In Letters The huge collection of online templates includes almost all types of documentation that is required during business and personal life.

Adam Smith 23 Herald Apartments New York. Dear Mr. Smith, I am penning this letter to compliment you for the excellent performance that you have shown in executing the marketing campaign for the launch of our new line of clothing.

The transmittal letter is essential for an assignment and report. It will describe the basic thing of your report. Here we provide some letter of transmittal example. Sample Letter of Transmittal Date ( .) Professor Assistant Professor, Department of Business Administration, School of Business Studies.

End transmittal letters with a one-sentence paragraph that establishes goodwill by thanking or complimenting the recipient. The following document is an example of a formal transmittal letter accompanying a grant proposal to the National Science Foundation.

The structure of the letter, the use of language.

Letter of Transmittal - 40+ Great Examples & Templates - Template Lab